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oktopos.com

One pos system for many different industries

OktoPOS is a flexible system specifically developed to support a variety of business processes. Whether it's ordering systems, billing systems, or planning and management tools, OktoPOS adapts to your needs.

Our system is used across industries—from retail to restaurants and cafeterias to hotels and other service sectors. We offer specially tailored modules that integrate seamlessly into your business operations.

Businesses

Cash register system, suited for a wide range of businesses.

Under the umbrella of OktoPOS you will find the following functional areas:

  • Ordering systems
  • Accounting systems
  • Processing Systems
  • Planning systems
  • Management systems
  • Information systems
  • Reporting systems

OktoPOS is working for a broad range of businesses and can be tailored to the individual needs of clients.

Gastronomy

  • Kitchen control
  • Recipes
  • Production planning
  • Nutritional values
  • Allergens and additives
  • Side orders
  • Ways of preparation
  • Mobile order terminals
  • Table administration
  • Course administration
  • Interim bill
  • Article buttons
  • Multiple VAT rates
  • Gratuity calculator
  • Delivery service
  • Prepaid cards
  • Vouchers

Cafeterias

  • Customer database
  • Payment with customer card
  • Prepaid cards
  • Top up terminal
  • Scale connection
  • Recipes
  • Nutritional values
  • Allergens and additives
  • Side orders

Fresh packaged Groceries and Bakeries

  • Recipes
  • Production planning
  • Nutritional Calculator
  • Allergens and additives
  • Printout of a product data sheet via the receipt printer
  • Labeling system
  • Scale connection
  • Serve through (the shopping cart moves with the cashier from cash register to cash register)
  • Product bundle (e.g. 5 rolls for the price of 4)
  • Very fast checkout process (Quick Payment)
  • Quick switch of cashier without having to re-enter your PIN
  • Sufficient number of article buttons and group buttons
  • Take away app
  • Combination of food retail with gastro functions with attached café (consumption on site)
  • Customer cards with bonus point system
  • Prepaid cards and vouchers
  • Payment on account with automatic invoice dispatch as a PDF for major customers

Food Trucks

  • Offline capable
  • Mobile cash registers
  • Order terminals
  • Different sales channels with different prices
  • Billing to customer for events

Clubs and Discos

  • Waiter locks
  • Cashier billing
  • Mobile order taking
  • Guest cards (RFID) with payment at the cash register
  • Prepaid cards
  • Table management
  • Tip calculator
  • Guest registration

Beverage Markets

  • Article scanning
  • Creation of barcode lists
  • Scanning crates (via the individual bottle)
  • Deposit function
  • Mobile device for recording inventories, orders and delivery notes

Club Catering

  • Customer database
  • Billing on open account (debtors)
  • Direct debit export
  • Prepaid cards
  • Gift vouchers
  • Reservation system
  • Lists of participants for events with registration on your homepage
  • Kitchen control
  • Recipes
  • Nutritional values
  • Allergens and additives
  • Types of preparation
  • Mobile ordering devices
  • Table management
  • Menu management
  • Interim invoice

Franchise Systems

  • All franchisees use the same central database
  • Various access rights on a franchise basis
  • Franchise level pricing
  • Central evaluations for the franchisor
  • Comprehensive customer database
  • Universally valid vouchers
  • Comprehensive bonus point system

Coffee Shops

  • Table management
  • Customer database
  • Bonus point system
  • Prepaid cards
  • Mobile ordering devices
  • Differentiated VAT
  • Deposit function
  • Cashier quick switch
  • Guest registration

Hair Stylist and Beauty

  • Customer database
  • Bonus point system

Hotels

  • Connection to property management systems (PMS)
  • Billing on room
  • Information print with field for room number, guest name and signature
  • Kitchen control
  • Recipes
  • Nutritional values
  • Allergens and additives
  • Side dishes
  • Types of preparation
  • Mobile ordering devices
  • Electronic menu cards for hotel rooms
  • Table management
  • Menu management
  • Interim invoice
  • Hospitality receipt
  • Tip calculator
  • Reservation system
  • Self checkout tills for snack and convenience corners

Self Checkout Stores

  • Self checkout cash register
  • Payment with EC or credit card
  • Payment with customer card (prepaid or direct debit)
  • Customer database
  • Door opening with customer card
  • Inventory management in the OktoPOS Manager

Retail

  • Article scanning
  • Creation of barcode lists
  • In-store barcodes
  • Quick article creation at the cash register using the barcode
  • Edit item and price change at the cash register
  • Deposit function
  • Bill crates of drinks by scanning a bottle
  • Lottery
  • Vouchers (Amazon, iTunes, etc.)
  • Credit function
  • Price management (exclusion of discounts and vouchers for certain items)
  • Cashier quick switch
  • Customer quick switch
  • Designed for a high number of different items in the database (100,000)
  • Cash payment function
  • Parking spot
  • Connection of scales
  • Mobile inventory recording
  • Creation of shelf labels
  • Printing of shelf labels

Retail

  • Scan articles
  • Creation of barcode lists
  • In-store barcodes
  • Quick article creation at the cash register using the barcode
  • Edit item and price change at the cash register
  • Deposit function
  • Book crates of drinks by scanning a bottle
  • Lottery
  • Vouchers (Amazon, iTunes, etc.)
  • Credit function
  • Price maintenance (exclusion of discounts and vouchers for certain items)
  • Cashier quick switch
  • Customer quick switch
  • Designed for a high number of different items in the database (100,000)
  • Cash payment function
  • Parking spot
  • Connection of scales
  • Mobile inventory with MDE device
  • Creation of shelf labels
  • Printing of shelf labels
Supermarket cashiers

Article Scanning

The OktoPOS POS system supports practically all scanners available on the market.

The scanners must be configured for keyboard emulation. There may be other configurations for the Recognition of different barcode formats necessary. The scanner is connected to the cash register via USB.

Close-up of a presentation scanner

Presentation Scanner

Hand scanner product picture

Hand Scanner

Mobile scanner product picture

Mobile Scanner

A built-in scanner e.g. for supermarket checkouts

Built-in Scanner

A scale scanner for item registration

Scale Scanner

Creation of Barcode Lists

With the OktoPOS Manager, barcode lists can be created from the articles in the database at the touch of a button.

In-store Barcodes

In-store barcodes, are structured in such a way that they contain the number of the article group as well as the selling price of the item.

The cash register can recognize in-store barcodes.

With in-store barcodes, you do not have to create every item with a price in the OktoPOS system. The price is taken from the barcode and the article is sold by its article-group.

Furthermore, it is possible to integrate the item weight, rather than the item price, into the barcode so that the cash register reads the weight and then calculates the price. This is necessary, for example, for pre-packaged fresh foods like cheese.

Sheet of paper with barcode list

Barcode List

Deposit Function

Deposit items are automatically placed in the shopping cart together with the item.

Cash register with deposit listing

Deposit items in the shopping cart

Booking of Beverage Crates

If you press this function button and then scan the barcode of a bottle, the bottle will not be placed in the shopping cart, but the entire crate.

Beverage crate button icon at cash-register

Function button for booking
a beverage crate

Credits

With this function button, articles are credited to the customer. For example, in the case of returned goods.

Credit button icon of cash register

Function button for
credit

Checkout display with credit input

Vouchers (Amazon, iTunes, etc.)

Third-party vouchers are not booked as sales and without VAT. However, the received funds are included in the cash journal of the register. Payments cannot be discounted.

Gift card examples

Up to 100,000 Items

The administration interface in the OktoPOS Manager is designed for a large number of items. With special functions, you can perform mass changes. For example, increase the price by a certain percentage.

POS management software Bulk price changes

Cash Withdrawal Function

This feature allows you to withdraw cash against card payment. This saves the customer the trip to the ATM.


Cash Register Card Terminal
Cash register display with cash withdrawal display

Parking Spot

Shopping baskets that are not paid immediately can be temporarily stored in the parking spaces.

Checkout cart parking on display
Mettler Toledo cash register scale

Scales

Scales can be connected directly to the cash register.

A wide range of models is available. From mini scales to scanner scales.

More information here: Scales

Mobile Inventory Recording with MDE Device

With the MDE device, you can not only record mobile inventories, but also deliveries.

More information here: Inventory Management

Device for inventory recording
Example of a shelf label
Printer for printing shelf labels

Shelf label printer

Shelf Labels

With this printer you can print shelf labels on thin cardboard with the OktoPOS Manager. The labels are pushed into the shelf rails (not glued).

The articles of the labels to be printed can either be selected manually in the OktoPOS Manager or first be scanned with the mobile device.

The above features are specific to retail. For more general features, see the different areas of this website.

Hotels

Charging on Rooms with OktoPOS Cash.

OktoPOS Cash is suitable for use in hotels.

Transactions can be booked on rooms. In the OktoPOS Manager, the transactions can be filtered by room and be marked as billed.

OktoPOS has interfaces to Oracle Hospitality and Infor.

Do you use another hotel software? We would be happy to check the possibilities of a connection.

Hotel balcony with view of the ocean

Available Providers  

Cafeterias

POS System for Cafeterias, Schools, etc.

Cash registers in cafeterias have to process many transactions in a short time.

Food counter in a cafeteria

OktoPOS Cash is perfectly suited for this task with the following features:

  • 45 article buttons on the first level
  • Unlimited number of article buttons on the sub-levels
  • Payment with prepaid card (RFID), on account, cash, card, vouchers
  • Anonymous payment cards and personal payment cards
  • Accounts receivable list in OktoPOS Manager
  • Invoice via e-mail as PDF
  • Top up prepaid cards at cash register (all payment methods) or with a top-up terminal (OktoTopUp)
  • Direct connection of a scale to the cash register
  • Tara function