Compliance
Security for Your Transactions.
Security and compliance with legal regulations are our top priority.
The OktoPOS cash register software is designed for the professional user. This requires a high level of security and control at the point of sale.
For us, compliance covers several areas:
Data Security
Maximum Data Security with OktoPOS
Your data is processed in state-of-the-art, certified high-security data centers and redundantly stored at two different locations to ensure the highest possible security against data loss.
Full control in your hands:
As part of a data processing agreement, we guarantee your complete control over your data.
Tamper Protection
OktoPOS cash registers have comprehensive security features to proactively prevent irregularities. With the optional use of digital ordering systems, you ensure that all orders are recorded accurately and correctly in the system.
No room for manipulation: OktoPOS prevents any manipulation of data. We strictly reject the use of zappers and similar tools that could be used to reduce tax liabilities. This is required by law, and we stand behind it.
Data Protection Compliance
The system architecture of OktoPOS offers ideal conditions for complying with data protection regulations for personal data.
Compared to traditional systems with local servers and data storage, the OktoPOS Manager Cloud offers the following solutions:
- Secure data processing: Your data is processed in secured data centers that meet all legal organizational and technical measures.
- Automatic backups: Regular, automated backups protect your data from loss.
- Effective data deletion: Personal data can be effectively deleted without the need to remove all old backups. Older backups are securely stored as 'technical backups'.
- Detailed access rights: With individually adjustable access rights, you decide who has access to sensitive data.
- Secure data transmission: All data transmissions are encrypted via HTTPS.
- Outsourcing of liability: Through contract data processing, liability is professionally outsourced.
Payment Security
We comply with PCI DSS (Payment Card Industry Data Security Standard) and PSD2 (Payment Services Directive) for the secure processing of card payment transactions.
USA
The United States has no federal regulations for POS systems like those in Germany and Austria. There is no certified security device and no registration of the POS. Sales tax rules are set by the individual states.
The general rules on bookkeeping and tax apply, in particular:
- Internal Revenue Code § 6001 and 26 CFR § 1.6001-1
- IRS Revenue Procedure 98-25 (electronic records)
- State laws against sales suppression software, for example Florida Statutes § 213.295
What this means for the POS system:
- Every sale is recorded individually, with an audit trail through to the tax return.
- Records are kept as long as they may be relevant for tax purposes, generally at least three years.
- Retention and audits for sales tax follow the law of your state.
- Software that suppresses sales is a criminal offence in many states, including for the manufacturer.
How OktoPOS supports you:
- The POS records every sale individually. Voids and refunds are recorded as separate entries.
- Receipts are transferred to the OktoPOS Manager several times a day, not only at the end of the day.
- End-of-day closing with entry of the counted cash and a comparison of expected and actual amounts.
- Accounting export, for example to QuickBooks, Xero, and NetSuite.
This overview does not replace tax or legal advice. Please clarify the details for your business with your tax adviser.
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