Compliance
Security for Your Transactions.
Security and compliance with legal regulations are our top priority.
The OktoPOS cash register software is designed for the professional user. This requires a high level of security and control at the point of sale.
For us, compliance covers several areas:
Data Security
Maximum Data Security with OktoPOS
Your data is processed in state-of-the-art, certified high-security data centres and redundantly stored at two different locations to ensure the highest possible security against data loss.
Full control in your hands:
As part of a data processing agreement, we guarantee your complete control over your data.
Tamper Protection
OktoPOS cash registers have comprehensive security features to proactively prevent irregularities. With the optional use of digital ordering systems, you ensure that all orders are recorded accurately and correctly in the system.
No room for manipulation: OktoPOS prevents any manipulation of data. We strictly reject the use of zappers and similar tools that could be used to reduce tax liabilities. This is required by law, and we stand behind it.
Data Protection Compliance
The system architecture of OktoPOS offers ideal conditions for complying with data protection regulations for personal data.
Compared to traditional systems with local servers and data storage, the OktoPOS Manager Cloud offers the following solutions:
- Secure data processing: Your data is processed in secured data centres that meet all legal organisational and technical measures.
- Automatic backups: Regular, automated backups protect your data from loss.
- Effective data deletion: Personal data can be effectively deleted without the need to remove all old backups. Older backups are securely stored as 'technical backups'.
- Detailed access rights: With individually adjustable access rights, you decide who has access to sensitive data.
- Secure data transmission: All data transmissions are encrypted via HTTPS.
- Outsourcing of liability: Through contract data processing, liability is professionally outsourced.
Payment Security
We comply with PCI DSS (Payment Card Industry Data Security Standard) and PSD2 (Payment Services Directive) for the secure processing of card payment transactions.
United Kingdom
The United Kingdom has no specific regulations for POS systems like those in Germany and Austria. There is no certified security device and no registration of the POS with HMRC.
In October 2026 the government decided to introduce mandatory standards for POS software. Their content and timing have not yet been set.
The general rules on bookkeeping and tax apply, in particular:
- Value Added Tax Act 1994, Schedule 11 paragraph 6
- HMRC VAT Notice 700/21 “Record keeping for VAT”
- Making Tax Digital for VAT
- Finance Act 2022, Schedule 14 (ban on electronic sales suppression software)
What this means for the POS system:
- Every sale is recorded completely and digitally.
- Records are kept for six years.
- Any function that deletes or alters sales is prohibited and a criminal offence.
How OktoPOS supports you:
- The POS records every sale individually. Voids and refunds are recorded as separate entries.
- Receipts are transferred to the OktoPOS Manager several times a day, not only at the end of the day.
- End-of-day closing with entry of the counted cash and a comparison of expected and actual amounts.
- Accounting export, for example to Xero, Sage and QuickBooks.
This overview does not replace tax or legal advice. Please clarify the details for your business with your tax adviser.
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