One pos system for many different industries
OktoPOS is a flexible system specifically developed to support a variety of business processes. Whether it's ordering systems, billing systems, or planning and management tools, OktoPOS adapts to your needs.
Our system is used across industries—from retail to restaurants and canteens to hotels and other service sectors. We offer you specially tailored modules that integrate seamlessly into your business operations.
Businesses
Cash register system, suited for a wide range of businesses.
Under the umbrella of OktoPOS you will find the following functional areas:
- Ordering systems
- Accounting systems
- Processing Systems
- Planning systems
- Management systems
- Information systems
- Reporting systems
OktoPOS is working for a broad range of businesses and can be tailored to the individual needs of clients.
Gastronomy
- Kitchen control
- Recipes
- Production planning
- Nutritional values
- Allergens and additives
- Side orders
- Ways of preparation
- Mobile order terminals
- Table administration
- Course administration
- Interim bill
- Article buttons
- Multiple VAT rates
- Gratuity calculator
- Delivery service
- Prepaid cards
- Vouchers
Canteens
- Customer database
- Payment with customer card
- Prepaid cards
- Top up terminal
- Scale connection
- Recipes
- Nutritional values
- Allergens and additives
- Side orders
Fresh packaged groceries and bakeries
- Recipes
- Production planning
- Nutritional Calculator
- Allergens and additives
- Printout of a product data sheet via the receipt printer
- Labeling system
- Scale connection
- Serve through (the shopping cart moves with the cashier from checkout to checkout)
- Product bundle (e.g. 5 rolls for the price of 4)
- Very fast checkout process (Quick Payment)
- Quick switch of cashier without having to re-enter your PIN
- Sufficient number of article buttons and group buttons
- Take away app
- Combination of food retail with gastro functions with attached café (consumption on site)
- Customer cards with bonus point system
- Prepaid cards and vouchers
- Payment on account with automatic invoice dispatch as a PDF for major customers
Food trucks
- Offline capable
- Mobile cash registers
- Order terminals
- Different sales channels with different prices
- Posting to a customer for events
Clubs and discos
- Waiter locks
- Cashier billing
- Mobile order taking
- Guest cards (RFID) with payment at the checkout
- Prepaid cards
- Table management
- Tip calculator
- Guest registration
Beverage markets
- Article scanning
- Creation of barcode lists
- Scanning crates (via the individual bottle)
- Deposit function
- MDE device for recording inventories, orders and delivery notes
Club catering
- Customer database
- Posting on open account (debtors)
- Direct debit export
- Prepaid cards
- Gift vouchers
- Reservation system
- Lists of participants for events with registration on your homepage
- Kitchen control
- Recipes
- Nutritional values
- Allergens and additives
- Types of preparation
- Mobile ordering devices
- Table management
- Menu management
- Interim invoice
Franchise systems
- All franchisees use the same central database
- Various access rights on a franchisee basis
- Franchise level pricing
- Central evaluations for the franchisor
- Comprehensive customer database
- Universally valid vouchers
- Comprehensive bonus point system
Coffee shops
- Table management
- Customer database
- Bonus point system
- Prepaid cards
- Mobile ordering devices
- Differentiated VAT
- Deposit function
- Cashier quick switch
- Guest registration
Hair stylist und Beauty
- Customer database
- Bonus point system
Hotels
- Connection to property management systems (PMS)
- Booking on room
- Information print with field for room number, guest name and signature
- Kitchen control
- Recipes
- Nutritional values
- Allergens and additives
- Side dishes
- Types of preparation
- Mobile ordering devices
- Electronic menu cards for hotel rooms
- Table management
- Menu management
- Interim invoice
- Hospitality receipt
- Tip calculator
- Reservation system
- Self checkout tills for snack and convenience corners
Self checkout stores
- Self checkout cash register
- Payment with EC or credit card
- Payment with customer card (prepaid or direct debit)
- Customer database
- Door opening with customer card
- Inventory management in the OktoPOS Manager
Retail
- Article scanning
- Scanning of press products
- Automatic recognition of age rating articles
- Creation of barcode lists
- In-store barcodes
- Quick article creation at the checkout using the barcode
- Edit item and price change at checkout
- Deposit function
- Book crates of drinks by scanning a bottle
- Lottery
- Vouchers (Amazon, iTunes, etc.)
- Credit function
- Price maintenance (exclusion of discounts and vouchers for certain items)
- Cashier quick switch
- Customer quick switch
- Designed for a high number of different items in the database (100,000)
- Cash payment function
- Parking spot
- Connection of scales
- Mobile inventory recording with MDE device
- Creation of shelf labels
- Printing of shelf labels
Retail
- Scan article
- Scanning of press products
- Automatic detection of age restricted articles
- Creation of barcode lists
- In-store barcodes
- Quick article creation at checkout using the barcode
- Edit item and price change at checkout
- Deposit function
- Book crates of drinks by scanning a bottle
- Lottery
- Vouchers (Amazon, iTunes, etc.)
- Credit function
- Price maintenance (exclusion of discounts and vouchers for certain items)
- Cashier quick switch
- Customer quick switch
- Designed for a high number of different items in the database (100,000)
- Cash payment function
- Parking spot
- Connection of scales
- Mobile inventory with MDE device
- Creation of shelf labels
- Printing of shelf labels
Article scanning
The OktoPOS POS system supports practically all scanners available on the market.
The scanners must be configured for keyboard emulation. There may be other configurations for the Recognition of different barcode formats necessary. The scanner is connected to the cash register via USB.
Presentation scanner
Hand scanner
Mobile scanner
Built-in scanner
Scale scanner
Scanning of print media
The cash register automatically recognizes the following information from the magazine barcode:
- Title of the magazine/newspaper (object number)
- Price
- VAT
- Output
This means you only have to maintain a single article for all magazines. The system automatically takes care of the rest for you.
Age rating
Items with an age rating GTIN can trigger a warning to the cashier in the form of a tone and a message:
Creation of barcode lists
With the OktoPOS Manager, barcode lists can be created from the articles in the database at the touch of a button become.
In-store barcodes
In-store barcodes, also known as sump codes, are structured in such a way that they contain the number of the article group included as well as the selling price of the item.
The cash register can recognize in-store barcodes.
With in-store barcodes, you do not have to create every item with a price in the OktoPOS system. The price will be off read the barcode and the item is posted to an item group.
Barcode list
Deposit function
Deposit items are automatically placed in the shopping cart with the item.
Deposit items in the shopping cart
Booking of beverage crates
If you press this function button and then scan the barcode of a bottle, the bottle will not placed in the shopping cart, but the entire box.
Function button for booking
a beverage crate
Credits
With this function button, all items can be booked as a credit if the customer complained about and returned the item. The item will then be sold with the negative value of its price booked.
Function button for
credit
Vouchers (Amazon, iTunes, etc.)
Third-party vouchers are not booked as sales and without VAT. But the payments will nevertheless taken into account in the cash balance. Payments cannot be discounted.
Cashier quick switch
With the quick switch button, the cashier can be changed without the cashier having to reset his PIN must enter.
Cashier quick switch
function button
Customer quick switch
function button
Customer quick switch
If the checkout process has to be interrupted, e.g. because the customer does not have the right money so quickly found, then the shopping cart can be temporarily saved with a button. If the subsequent customer has paid, the first customer reappears automatically.
Up to 100,000 items
The administration interface in the OktoPOS Manager is designed for a large number of items. With special functions, you can make mass changes. For example, increase the price by a certain percentage and round.
Cash withdrawal function
This feature allows you to withdraw cash against card payment. This saves the customer the trip to the ATMs.
Parking spot
Shopping baskets that are not paid for immediately can be temporarily stored in the parking spaces.
Scales
Scales can be connected directly to the cash register.
A wide range of models is available. From mini scales to scanner scales.
More information here: Scales
Mobile inventory recording with MDE device
With the MDE device, you can not only record mobile inventories, but also deliveries and back orders.
More information here: Inventory management
Shelf label printer
Shelf labels
With this printer you can print shelf labels on thin cardboard with the OktoPOS Manager. The labels are pushed into the shelf rails (not glued).
The articles of the labels to be printed can either be selected manually in the OktoPOS Manager or first be scanned with the mobile MDE device.
The above features are specific to retail. For more general features, see the different areas of this website.
Hotels
Charging on Rooms with OktoPOS Cash.
OktoPOS Cash is suitable for use in hotels.
Bookings can be booked on rooms. In the OktoPOS Manager, the bookings can be filtered by room and be marked as billed.
OktoPOS has interfaces to Oracle Hospitality and Infor.
Do you use another hotel software? We would be happy to check the possibilities of a connection.
Available providers
- V5.0.03.03 e43
- V5.0.04.01 e24
- V5.0.04.02 e17
- V5.0.04.03 e10
- V5.0.05.00
- or higher
Oracle Hospitality Suite 8 Fidelio
HMS
B. The Hotel PMS returns the hits.
C. The bill or the open table is assigned to the hotel guest.
D. When finalizing the transaction, the cash register requests the validity of the room-charge for the particular guest at the Oracle Hotel PMS.
E. In case of a positive response, the bill is charged to the guest-room in the Oracle Hotel PMS.
B. The Hotel PMS returns the hits.
C. The bill or the open table is assigned to the hotel guest.
D. When finalizing the transaction, the cash register requests the validity of the room-charge for the particular guest at the Infor Hotel PMS.
E. In case of a positive response, the bill is charged to the guest-room in the Infor Hotel PMS.
B. In the room-charge list in the OktoPOS Manager (can be filtered by rooms).
C. In the PDF room-report in the OktoPOS Manager.
A. In the room-report at the cash register. Optional printout with the receipt printer.
B. In the room-charge list in the OktoPOS Manager (can be filtered by rooms).
C. In the PDF room-report in the OktoPOS Manager.
A. In the room-report at the cash register. Optional printout with the receipt printer.
B. In the room-charge list in the OktoPOS Manager (can be filtered by rooms).
C. In the PDF room-report in the OktoPOS Manager.
For example, if the guest has already checked out.
No
Yes
Yes
No
Yes, for reporting purposes.
Yes, for reporting purposes.
No
Yes, with transfer to the Hotel PMS.
Yes, with transfer to the Hotel PMS.
No
Yes, with transfer to the Hotel PMS.
Yes, with transfer to the Hotel PMS.
Yes
Yes, the hotel name is indicated in the guest search result list.
Yes, the hotel name is indicated in the guest search result list.
Yes
Yes over the internet. Transactions are sent directly to the webservice of the PMS.
Yes
Yes
Yes
No, only a one-off setup charge.
No, only a one-off setup charge.
No, Oracle only connects with a few selected partners. OktoPOS is an Oracle Gold Partner. The interface is certified by Oracle.
No, a certification is necessary. The OktoPOS interface is certified by Infor.
Oracle Validated Integration Certificates (PDF downloads)
Canteens
POS system for canteens, schools, etc.
Cash registers in canteens have to process many transactions in a short time.
OktoPOS Cash is perfectly suited for this task with the following features:
- 45 article buttons on the first level
- Unlimited number of article buttons on the sub-levels
- Payment with prepaid card (RFID), on account, cash, card, vouchers
- Anonymous payment cards and personal payment cards
- Accounts receivable list in OktoPOS Manager
- Invoice via e-mail as PDF
- Top up prepaid cards at cash register (all payment methods) or with a top-up terminal (OktoTopUp)
- Direct connection of a scale to the cash register
- Tara function